Limited access: a condition when someone can only see individual items on a SharePoint site.
The limited access warning is shown after any user who doesn’t have permission to the entire site gets permission to at least one file or list item.
How to remove the warning
You might see the following warning banner in SharePoint’s advanced site permissions page.
There are limited access users on this site. Users may have limited access if an item or document under the site has been shared with them. Show users.
If you see the warning banner and want to remove all limited access, the following steps removed the banner in my test case.
- Select Show users
- Select all the users and groups who have Limited Access in the Permissions Levels column
- Select Remove User Permissions from the list of Permissions actions
- Select OK in the warning message
The following screenshot shows the warning message from Step 4 above.
The original post from July 2010.
Do you ever forget things that you’ve learned before? I do.
Case in point, last week I was looking at a page similar to this:
begging the question at the top of the post. The above snip of a SharePoint 2010 site gives me almost no clue what that permission level, Limited Access, might mean. In my case, it was a SharePoint 2007 site, but they act very similar.
Drilling down to edit the user’s permission gives a little more information, as shown below, but I’m still left wondering, how miwise was given this Limited Access. More to the point, How do I remove it? I clearly can’t use that greyed out checkbox to take Limited Access away.
The answer to why is clear when you read the documentation
Note You cannot assign this permission level to users or to SharePoint groups. Instead, Office SharePoint Server 2007 automatically assigns this permission level to users and to SharePoint groups when you grant them access to an object on your site that requires that they have access to a higher level object on which they do not have permissions. For example, if you grant users access to an item in a list and they do not have access to the list itself, Office SharePoint Server 2007 automatically grants them Limited Access on the list, and also on the site, if needed.
In other words, if you’re looking to understand why a user or group has limited access, look first at the places permission inheritance has been broken, then you may find an escalated permission.
To remove limited access, restore inheritance or remove the higher level permission given to the item or items.